Who this is for
Bookkeeper or finance-ops lead who receives 50 to 500 supplier invoices a month in many layouts.
Each month's invoices are retyped by hand, and a new supplier's layout broke the last tool.
The result
Every month's batch of supplier invoices becomes header and line rows in your workbook, or lands on an exceptions list with the reason. Every invoice's arithmetic is checked, and 20 invoices you label are scored to show whole-invoice and per-field results. Nothing is posted.
What is included
- One monthly batch of up to 200 text or clean-scan invoice PDFs from companies
- Header and line rows in your workbook layout
- An arithmetic check on every invoice and an exceptions list
- 20 invoices a month that you label, for a scored sample
- A new-layout alert when a supplier's layout has not been seen before
You receive
- The month's workbook
- The exceptions list with reasons
- The arithmetic-check column
- The scored sample report
- The new-layout list
What is not included
- Posting to a ledger, paying anything or creating suppliers
- Deciding a tax treatment or an account code
- Invoices from individuals unless redacted
- Handwriting or phone photos
- Out-of-hours cover or any guaranteed response time
What we need from you first
- Roughly how many invoices and suppliers each month
- The workbook layout you use
- No real records, personal data or credentials in the first enquiry
Never send passwords, keys, customer records or confidential code in the first enquiry. Secure handover is agreed after scoping.
How we check it is done
- Each month the number of files in equals the invoices out plus the exceptions, with no invoice dropped silently.
- Each month every invoice whose lines plus tax do not equal its total is flagged.
- Each month the sample report shows whole-invoice and per-field results for the 20 invoices you labelled.
- An invented value in the 20-invoice sample fails the month.
You read each report and tell us whether the marks and rules still suit you. A month counts as delivered when you have received the report.
When we would stop or decline
- Invoices from individuals cannot be redacted
- More than 60 layouts each month
- You want it to post to a ledger or decide tax
- Nobody can label the monthly sample
Questions
Does it post to my accounts?
No. It writes a workbook and an exceptions list.
What about a new supplier?
A new layout is listed and checked more closely that month.
How is this different from the monthly PDF batch service?
That one reads a single layout by rules. This one reads many layouts with a model and tests the result each month.
Price and terms
£149/month · untested offer price. Billing is monthly under the written terms we agree with you. Nothing is charged until you have agreed them.
This is a new service with no published client results. The price is a starting point we have not yet tested with buyers. Nothing is ordered or charged by the enquiry. The full specification is on the Synthetic Industry catalogue.