Who this is for
Bookkeeper or finance manager who wants supplier statements checked at every month-end, not once.
Supplier statements arrive every month, and suppliers change their layouts without telling you.
The result
Each month you receive a mismatch list for up to 15 supplier statements against your ledger export, with the counts reconciled and a test report that states whether the reading still passes on your suppliers' layouts.
What is included
- One month's mismatch list for up to 15 statements and one ledger export
- A re-test of the reading on every supplier whose layout changed since last month
- Draft query lines per supplier, unsent
- A running list of differences that repeated
You receive
- Monthly mismatch workbook
- Test report for the month
- Running list of repeated differences
What is not included
- Statements that are photos or have no references
- Contacting any supplier
- Accounting, tax, audit, legal or financial advice: a named person at your business decides every money question
- Filing, submitting, approving, posting or paying anything in any system
- A statement that your figures are correct, complete or ready for audit
- Any response-time guarantee or out-of-hours cover
What we need from you first
- Which one-off version fits you, and the volume you expect each month
- Who receives the monthly result. No files or logins in the first enquiry
Never send passwords, keys, customer records or confidential code in the first enquiry. Secure handover is agreed after scoping.
How we check it is done
- Each month the rows read from every statement equal the rows matched plus the rows listed as differences, with counts per supplier
- A statement whose layout changed is re-read against five lines you hand-key, and all five match exactly before it is used; if any differs, that supplier's lines are held
- Each month the frozen test pack is re-run, and every case that passed last month still passes; a case that fails is reported with its cause
- Originals are unchanged (checksums match) and nothing was written to any live system by us
You read each month's result and tell us whether the test and thresholds still suit you. A month counts as delivered when you have received the result and the test report.
When we would stop or decline
- Inputs change shape and cannot be mapped to the agreed one
- Nobody on your side reads the monthly result for two months running
- You want the system to post, send, file or pay by itself, without a person at your business approving each action
Questions
What if a supplier changes its statement?
We re-test the reading on the new layout, tell you, and hold the supplier's lines until it passes.
Is this a creditor reconciliation service?
No. It lists differences for your person to act on. It is not an accountant's reconciliation or an audit.
Price and terms
£149/month · untested offer price. Billing is monthly under the written terms we agree with you. Nothing is charged until you have agreed them.
This is a new service with no published client results. The price is a starting point we have not yet tested with buyers. Nothing is ordered or charged by the enquiry. The full specification is on the Synthetic Industry catalogue.