Who this is for
Bookkeeper or finance manager who closes the month and wants to know what has not yet arrived.
A regular supplier's bill can go missing at any month-end, and you want that check at every close.
The result
Each month-end you receive a list of expected bills that have not arrived, with the pattern behind each item and a draft chase line, and the clean-year false-alarm count re-checked.
What is included
- One month's list from a rolling 12 months of bills
- Billing pattern re-learned for any supplier whose pattern changed
- Draft chase lines per supplier, unsent
- The removed-bills test and the clean-year test re-run
You receive
- Monthly missing-bills list
- Billing-pattern changes since last month
- Test report
What is not included
- Contacting suppliers
- Estimating amounts or accruals
- Accounting, tax, audit, legal or financial advice: a named person at your business decides every money question
- Filing, submitting, approving, posting or paying anything in any system
- A statement that your figures are correct, complete or ready for audit
- Any response-time guarantee or out-of-hours cover
What we need from you first
- Which one-off version fits you, and the volume you expect each month
- Who receives the monthly result. No files or logins in the first enquiry
Never send passwords, keys, customer records or confidential code in the first enquiry. Secure handover is agreed after scoping.
How we check it is done
- Each month your bookkeeper removes ten bills from a copy of the year, and keeps the removed list from us; all ten bills are found
- False alarms on your unchanged copy of the year stay at or under the agreed count
- Each month the frozen test pack is re-run, and every case that passed last month still passes; a case that fails is reported with its cause
- Originals are unchanged (checksums match) and nothing was written to any live system by us
You read each month's result and tell us whether the test and thresholds still suit you. A month counts as delivered when you have received the result and the test report.
When we would stop or decline
- Inputs change shape and cannot be mapped to the agreed one
- Nobody on your side reads the monthly result for two months running
- You want the system to post, send, file or pay by itself, without a person at your business approving each action
Questions
Is this AI?
Mostly not. Rules find the pattern; a model only joins supplier names that are spelled differently.
Do you chase suppliers?
No. The chase lines are drafts for your person to send.
Price and terms
£79/month · untested offer price. Billing is monthly under the written terms we agree with you. Nothing is charged until you have agreed them.
This is a new service with no published client results. The price is a starting point we have not yet tested with buyers. Nothing is ordered or charged by the enquiry. The full specification is on the Synthetic Industry catalogue.